Volunteer Recruitment Template Spreadsheet

Recruiting volunteers is only half the battle for field teams. Keeping track of who signed up, what they're available for, and how to reach them is what determines whether your campaign puts those volunteers to work effectively and strategically. This spreadsheet gives your team one place to log volunteer information so nobody falls through the cracks. Campaigns that track this data from day one are able to match volunteers to shifts faster and avoid the scramble that happens when a big canvass or phone bank comes around.

Set up the spreadsheet early, ideally before your first volunteer signs up, so every new contact gets logged the same way. Use it to sort by availability, skill set, or location when you're staffing an event, and update it regularly so the information stays current and useful. A clean volunteer list means less time chasing people down and more time actually running your program.

For a fuller look at building out a volunteer program from scratch, check out our course on "Intro to Volunteer Recruitment and Management."

What's included:

• A ready-to-use spreadsheet template for logging volunteer contact info

• Columns for availability, skills, and preferred tasks

• A structure for sorting volunteers by event or shift

• Tips for keeping the sheet updated as your volunteer base grows